Importer outreach
We contact importers in your factory's name, up to the quote
We send emails and follow-ups in the importer's language, reach them on LinkedIn, and follow every reply with you up to samples and a quote. Every month you see in numbers how many went out and who replied.
Monthly report
- Messages in the importer's language
- First replies usually within 60 days
- A monthly report in numbers
Importers don't reply to the first email
One email and done
Most factories send once and wait. Importers are busy, and many replies come after a follow-up, not the first message.
The wrong language
English to a German or French importer, or vague talk about "the finest materials" that sounds like every other factory.
A reply nobody follows up
An importer asks for a price or a sample, the answer takes a week, and they go to another supplier.
How we work each month
Ongoing monthly work. In the first month we start sending; after that we follow up and improve based on the replies.
- 01
Review the list and messages
We start from the importer list and the factory email. If they aren't ready, we prepare them first.
- 02
Send in steps
A first-contact message, then follow-ups spaced days apart, each with its own angle: the product, the quality, a sample.
- 03
Reach them on LinkedIn
A connection request and a short message to the purchasing manager, so they see your factory's name in more than one place.
- 04
Answer every inquiry with you
As soon as an importer replies, we tell you and prepare the answer together: specs, a sample, a quote. You set the price; we handle the wording and the follow-up.
- 05
Measure and improve
We see which message got replies and which market responds, and adjust the next month.
What you receive
This is the campaign the importer receives
The email and follow-up steps, in order. The messages themselves are written about your product, in the market's language.
- Day 1
First email
Egyptian IQF strawberries for your fruit-prep line
- Day 4
Short follow-up
Quick follow-up: spec sheet attached
- Day 9
Catalog and sample offer
Catalog + free sample to your port?
- Day 12
LinkedIn message
Connection note from your sales manager
- Reply
The importer replies
Please send CFR Hamburg price for 20 t
What you get every month
Work you can see, and numbers you can hold us to.
Live email campaigns
Regular sending from the factory email to importers in your chosen market.
Follow-up in the importer's language
Follow-ups in English, German, French, Spanish or Arabic, depending on the market.
LinkedIn outreach
Messages to purchasing managers from your sales manager's account.
Every reply followed up
Every reply reaches you, and we prepare the answer with you quickly, before the importer loses interest.
Samples and quotes, tracked
A sheet of every importer who asked for a sample or a price, and where it stands.
A monthly report in numbers
How many were sent, who replied, who asked for a sample or a price, and what's next.
How long it takes
Ongoing, month by month
First replies from real importers usually come within the first 60 days. We recommend at least 3 months to judge a market by the numbers.
What we need from you
- The importer list and factory email, or we prepare them first
- Your catalog and price list
- Someone on your team to answer technical and price questions
- Your sales manager's LinkedIn account
- The ability to send samples
Our promise
Every month you'll see in numbers how many emails went out, who replied, and who asked for a sample or a price. First replies from real importers usually come within the first 60 days. The deal itself depends on your price and quality, but no reply will go without follow-up.
Common questions
How is this different from Importer Data?
Importer Data is the preparation: the list, the email and the messages. Importer Outreach is the work itself: sending, following up and replying up to the quote, every month.
Whose name are the emails sent under?
Your factory's, from an email on your website's domain. The importer is talking to your factory, not to an agency.
Do you guarantee deals?
No, and honestly nobody can. What we guarantee is that the work happens, you see it in numbers, and every reply is followed up. The deal depends on your price, your quality and how the sample goes.
Who sets the price in the quote?
You do. We prepare the quote in the importer's language with shipping terms they understand, like FOB and CIF, but the price and quantities are your call.
Which countries does the campaign target?
The market we chose in the study or in our first meeting. We prefer to start with one or two markets and focus, rather than email the whole world at once.
How much does it cost?
It's billed monthly, depending on the number of markets and the size of the list. Send us your product on WhatsApp and we'll give you an exact price.
Next step in the journey
Stage 4 of 5 · Reach the importers
SEO & Google Ads
Importers find you when they search Google for your product.
Before this: Importer data
Let importers hear about your factory this month
Send us your product and market, and we'll tell you when we can start and with whom.